The checklists below are organised in two main sections:
CHECKLIST - SUBMISSIONS
CHECKLIST - SELECTION
They are accompanied by reference sections which contains links to related articles that I think are worth reading. PLUS MORE READING: What to think about BEFORE and AFTER entering a juried exhibition |
Over the last 16 years I have read, viewed, interviewed and learned a lot and written a lot about juried / open art exhibitions!
What I've done for YEARS!
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Entering painting competitions and open art exhibitions can be a fantastic way for new artists to gain credibility and exposure....
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However entering involves time, effort and expenses.
So
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The following tips come from open exhibition activities past and present. Some have been learned the hard way! You may think some of them are itty bitty / insignificant. Believe me some of those make the difference to getting a picture matted, framed and submitted to the right place on time!
The Exhibition Checklist
This exhibition logistics checklist was originally developed by me - for me - when I was submitting artwork to exhibitions! (pre cataracts and arthritis!)
In effect it was my "have you remembered absolutely everything?" aide-memoire for when I'm preparing for an exhibition. This SECTION is based on The exhibition checklist - a blog post first written in 2011 for Making A Mark. I've been writing about different aspects ever since. This is the compilation on one page! DO YOU HAVE A TIP? I'm very happy for other people to suggests their indispensable tips for getting the work there on time and well presented! SEE FORM AT END IF YOU HAVE A TIP. |
Comments on The Exhibition Checklist |
ENTRY CONDITIONS
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CREATE A TIMELINE
Work out deadlines (AFTER allowing for time for contingencies) for:
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INSURANCE
Decide what you are going to do about insurance re transit (if using a carrier) Transport by carrierIf you can’t take the work yourself:
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TRANSPORT VIA A THIRD PARTY
(Including overseas) Work out who is going to
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VAT & TAX FOR INTERNATIONAL ARTISTS
If you want to exhibit in another country you are advised to check out the situation on VAT / Import Duty and Customs. |
ALWAYS Check out events and exhibitions before agreeing to exhibit
You may be invited to exhibit with a gallery and/or for an event or a charity. These two articles provide you with guidance on things to think about and questions to ask sponsors BASICS you need to know:
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REFERENCE
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ARTWORK
Create artwork for an exhibition
Create artwork for selection for a prestigious exhibition
You can check out my photos of and comments about the major open competitions and annual exhibitions of national art societies on my blog - see exhibition review |
Review artwork prior to framing
Complete presentation for exhibition
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Scan or photograph artwork prior to starting to mat and frame
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Make a written record of:
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Review your free stock of frames
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Check your stock of backboards
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Order NEW frames
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Check supplies for matting drawings well in advance
Always have more supplies to hand than you need You can guarantee that you always make a mistake when cutting a mat when you have just enough to do the job!
There is absolutely nothing worse than trying to cut a mat with a blunt blade |
These are the matting and presentation supplies I use:
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Measuring / Marking & Cutting Mats
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Tacking and Sealing
Get a tack tool.
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Label work for open exhibition
Label work for a gallery show Pay attention to what the gallery’s specific requirements are. Many galleries :
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Submission Forms
Complete submission form - including prices Usually requires name, address and other contact details and title of piece, dimensions and price (including commission and tax).
Stop and admire your work before submission
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Transport - how to move artwork (by yourself)
Work out how you’re going to get the number of works and the size of framed work to the submission place.
Transport - how to move artwork (by carrier)
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Transport overseas
(SEE International Art Shipping: How to ship / export art to other countries )
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Determine mode of transport
Decide on the best way to travel and make sure you know:
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Determine time required given day/ date of submission
How much time you require varies according to the day of the week, the mode of transport and the time you travel.
Yesterday I met somebody who had been stuck in traffic for two hours on the motorway. She was obviously very relieved to have made it just in time. These things happen. |
Unpack work and remove packing materials
Artwork almost always has to be delivered unpacked. Which means having something to contain the packing once unpacked. Bubble wrap rolls up nicely and goes easily in a bag!
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Bring submission form and fee
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Over 15 years ago I watched a slideshow of the digital images of all the entries to an art competition. I then made notes afterwards of the general themes which struck me.
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More than 15 years later the same themes are very apparent in both
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Pieces that had MOST IMPACT
typically appeared to have one or more of the following:
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Pieces that did NOT "succeed" (in the slideshow)
typically had one or more of the following:
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MAKING A MARK Blog Posts
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ARTICLES BY OTHER PEOPLE
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MAKING A MARK Blog Posts
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ARTICLES BY OTHER PEOPLE
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Do you have a TIP?
I'd love to develop this checklist further - and will do so if you send me your very best "do not forget" tips for getting ready for an exhibition.
Have you written a good article or blog post about getting ready for an exhibition and/or "must remember" tips? If it's online just send me the URL article about it and if it's good I can reference it from this page. |
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