Art Inventory Management & Software - your views - Art Business Info. for Artists

Art Inventory Management & Software - your views

25/9/2016

I'm currently building a web page about art inventory management and software.
It will:

identify whether it is cloud based or computer based
identify which operating systems it's compatible with
compare features
identify pricing
list reviews

Please leave a comment if have any experiences you care to share about:

the methods you use for inventory management of your artwork?
and/or software you have tried?

Alternatively if you've done a review I'd love to know where I can find this (URL etc)

The Software under review includes: the following - and you can see screenshots of their home pages above.

Cloud based Options:

Any others you know of and/or would recommend?

12 Comments

Sarah link

25/9/2016 09:02:10 pm

I use Artlook, as does the gallery that I used to manage. It's brilliant. They have just developed Artlook for tablets, you can have a completely intergrated website management too. Can't speak highly enough of it.

Laura link

25/9/2016 09:34:20 pm

One of my clients used File Maker Pro to create a database for her art. It was infinitely customizable but incredibly hard to learn how to use. It's not made for art specifically, but is a database system for anything you need a database for. There are also lots of developers who are experience with it and offer services to make the software talk to other programs. So conceivably you could connect it to your ecommerce software or your accounting software or all sorts of things like that.

But I prefer Artwork Archive because it's all set up for you. And I like that you can access it from any device since it's web-based software.

Mary Ahern link

26/9/2016 10:15:59 pm

I am interested in what software you come up with for non-cloud, ie computer based Mac Artists. I am not a fan of subscription based software for Artists since I don't believe that most Artists generate enough income from their work to support all the services offered to them in the cloud.

I have been using a variety of programs to manage my Art business over the years. Daylite for contact management, Excel spreadsheets, Word for correspondence and Bento for inventory tracking. Bento is no longer supported so it is a program I am looking to replace.

I often feel that the plethora of vendors, consultants and coaches reaching out to assist Artists become successful are often more successful than most Artists.

Thank you for all your efforts!
...mary

Kate

3/1/2017 08:50:01 pm

I recently switched from File Maker to ArtMoi Studio after seeing this article a few months ago and it is SO MUCH EASIER.

I had a couple questions right when I first signed up and they were able to answer them quickly which is a huge bonus. Also, it is free to use, another bonus.

I haven't done it yet, but you can host a simple portfolio website through them as well and it just syncs through your catalogue. You can choose what works you want published or not. There is a free website option as well as a couple other levels that offer more for a small price. I think it was something like $10 and $15 a month depending on what you needed for your website, which is cheaper than using something like Squarespace which I have looked into. But I think I'll go with the ArtMoi website so I can manage all of my art in one place.

Their services are focused on protecting artists and their work so I feel really good about using them. From what I've experienced so far, I would definitely recommend it.

Mali Cortes link

18/3/2017 09:29:52 am

I own a small art gallery in a highly-visited tourist zone that will be up and running within 6 months. I will be displaying no more than 5 product lines, and no more than 50 items at any given time. Only one employee (me). Any suggestions on the best art inventory management software to use?

Charlene

4/11/2017 03:25:30 pm

I'm interested in a software that I can inventory my tools, materials, books, and artwork in case of an emergency situation. Does anyone have a suggestion for this? It seems like File Maker is the way to go, but I was wondering if there was something more user friendly? I would also like to have a dual storage situation where I can store this onto a hard drive as well as have access remotely through a cloud. This may just take a combination of software.

Loren link

15/12/2017 07:43:23 pm

Have you created this page? I'm looking for software to organize my father's work and I can't make a decision based upon the software companies' web sites!

Katherine Tyrrell

18/12/2017 07:52:14 am

Sorry - no page is still in draft. But thanks for reminding me that it needs to be finished!

Marcia Perry link

8/1/2018 05:18:25 pm

Disappointed that this needed page is not available before I must commit to learning Filemaker or whichever frugal computer-based option seems better. I am in a very similar position to Mary Ahern (comment above)with overlap to others because I am making/sharing art, have a brick-and-mortar gallery and am now embarking on an expansion to provide a nature-based creative experience as a non-profit. I will check back to see if your research confirms my own. An efficient and effective and inexpensive organizational program would help so many artists.

Rachel link

2/5/2018 02:42:57 am

Thank you so much for instigating this research, Katherine! Very helpful. It seems that there are a plethora of art cataloguing options to choose from.

FileMaker Pro seems to be the art gallery standard still, however it sounds a little complex (though I have not yet tried it).

Artlogic is another cloud-based solution that looks very smart. Unfortunately it comes with a rather fancy price tag! Still, it looks as thought they have thought of everything, and it's beautifully presented too.

I will also check out Artwork Archive and artmoi Studio.

Thanks,
Rachel

Michael Myatow link

5/6/2019 08:50:02 am

Masterpiece Manager also provides cloud base software and cloud base data storing for the wbsites.

Mark Hubbard

28/7/2019 05:45:31 pm

Katherine, Do you have any final suggestions on this topic yet? (7/28/19) So many options now and they keep changing. Thanks, Mark

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